Documents you must keep

You must keep certain documents under Ontario’s Not-for-Profit Corporations Act (ONCA). Some of these documents are:

Governing documents:

• articles or letters patents
• bylaws
• amendments to any articles or bylaws

Minutes and resolutions from:

• members’ meetings
• member committee meetings
• board meetings and
• board committee meeting

Registers of:

• directors (including their consents)
• officers
• members

Accounting records and financial statements for the board to get a reasonably accurate idea of the nonprofit’s financial position every 3 months.

You have to keep these documents for every year your nonprofit exists. You also have to keep them for 3 years after it has dissolved or closed down.