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Documents you must keep

Just as you had to keep some documents under Ontario’s Corporation Act, you must keep certain documents under Ontario’s Not-for-Profit Corporations Act (ONCA). Some of these documents are:

Governing documents:

  • articles or letters patents
  • bylaws
  • amendments to any articles or bylaws

Minutes and resolutions from:

  • members’ meetings
  • member committee meetings
  • board meetings and
  • board committee meeting

Registers of:

  • directors
  • officers
  • members

Accounting records and financial statements for the board to get a reasonably accurate idea of the nonprofit’s financial position every 3 months.

You have to keep these documents for every year your nonprofit exists. You also have to keep them for 3 years after it has dissolved or closed down.

Reviewed: February 18, 2020