Documents you must keep
Just as you had to keep some documents under Ontario’s Corporation Act, you must keep certain documents under Ontario’s Not-for-Profit Corporations Act (ONCA). Some of these documents are:
- articles or letters patents
- amendments to any articles or bylaws
Minutes and resolutions from:
- members’ meetings
- member committee meetings
- board meetings and
- board committee meeting
Accounting records and financial statements for the board to get a reasonably accurate idea of the nonprofit’s financial position every 3 months.
You have to keep these documents for every year your nonprofit exists. You also have to keep them for 3 years after it has dissolved or closed down.